Financial Administration Specialist (Department Fiscal Officer / Program Manager)
- Employer
- Indiana University
- Location
- Monroe County, Indiana
- Posted
- Jun 19, 2021
- Closes
- Jun 22, 2021
- Ref
- 2219127429
- Position Type
- Dean / Department Head
- Hours
- Full Time
- Organization Type
- Academic
Department
ENVIRONMENTAL AND OCCUPATIONAL (BL-ENVR-IUBLA)
Department Information
The Indiana University School of Public Health-Bloomington (SPH-B) invites national applications for the position of Fiscal Officer and Program Manager for the Department of Environmental and Occupational Health. We seek individuals who will contribute strategic perspectives and leadership in overseeing the department's finances and in initiatives to increase student recruitment, department visibility, and overall department productivity. Located on the flagship campus of the Indiana University system, SPH-B has more than 200 faculty and 78 staff in five departments. We are in a period of profound growth, as we have hired more than 30 new tenure-track faculty in the last three years. Within SPH-B, the Department of Environmental and Occupational Health unites a multidisciplinary faculty of 11 with expertise in environmental sciences and engineering, toxicology, environmental epidemiology, industrial hygiene, occupational health, anthropology, medicine, and environmental policy all pursuing the common goal of preventing disease by ensuring healthy environments. Indiana University is a member of the prestigious Association of American Universities (AAU). The city of Bloomington offers the feel of a college town with the amenities of a large city. From off-Broadway plays and musicals and the LOTUS World Festival of Music to quick access to 250,000 acres of public recreation lands and a reasonable cost of living, Bloomington offers much to all. As SPH-B continues its rapid research expansion, there has not been a more exciting time to join the school.
Job Summary
The Department Fiscal Officer/Program Manager is a professional contributor who can competently and productively work independently on progressively complex projects/assignments including grant projects, business and financial operations for the Department of Environmental and Occupational Health.
Administers and supports the organization's financial and administrative operations. Performs general financial and administrative duties to ensure compliance with university policies and procedures as well as applicable federal and state regulations. Conducts organizational business activities, including finance, human resources, and/or other general business operations. Sets and assists with departmental policies.
Using knowledge and application of accepted procedures and standards, manages the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college. Formulates policies and guidelines for division/department activities. Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity. Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds. Develops, plans, and implements special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services. Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees. Monitors division/departmental budgets and reports any significant deviations from approved budgets. May conduct a variety of human resource activities including employment, labor relations, benefits, training, and classification for unit/department. May provide functional advice or training to lower-level staff.
The incumbent's responsibilities are of a highly professional nature. Tracks and analyzes data/program performance, makes recommendations on operational improvements, and oversees financial management of accounts and financial documents that will require a high level of accountability. Expected to correct errors prior to any significant impact beyond operations. Serves as a liaison between the chair of the department, students, and department faculty and staff on a variety of project initiatives.
Required Qualifications
Bachelor's degree in finance, business, or a related field and five years of relevant experience.
Combinations of related education and experience may be considered.
Proficient communication skills. Maintains a high degree of professionalism. Demonstrated time management and priority setting skills. Demonstrates a high commitment to quality. Possesses flexibility to work in a fast paced, dynamic environment. Seeks to acquire knowledge in area of specialty. Highly thorough and dependable. Demonstrates a high level of accuracy, even under pressure. Possesses a high degree of initiative. Ability to influence internal and/or external constituents. Intermediate understanding of technology. Experience using electronic platforms to perform various tasks. Demonstrated experience solving problems with independent thought. Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables. Ability to use standard office equipment such as phone, fax, scanner, etc. Experience managing workflows, processes, and/or data entry. Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget. Demonstrated ability to interpret and apply concepts and policies to daily work functions. Knowledge of various fund accounts. Ability to clearly present material and make it accessible to a variety of audiences. Ability to interpret financial documents from an accounting, policy, and practice perspective.
Preferred Qualifications
Master's degree.
Work Location
Bloomington, Indiana
Job Classification
Career Level: Advanced
FLSA: Exempt
Job Function: Finance
Job Family: Financial Administration
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Beginning with the fall 2021 semester, all Indiana University students, faculty, and staff will be required to be fully vaccinated for COVID-19 as a condition of enrollment / employment. To learn more about this requirement, view our COVID-19 vaccine information page.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234
ENVIRONMENTAL AND OCCUPATIONAL (BL-ENVR-IUBLA)
Department Information
The Indiana University School of Public Health-Bloomington (SPH-B) invites national applications for the position of Fiscal Officer and Program Manager for the Department of Environmental and Occupational Health. We seek individuals who will contribute strategic perspectives and leadership in overseeing the department's finances and in initiatives to increase student recruitment, department visibility, and overall department productivity. Located on the flagship campus of the Indiana University system, SPH-B has more than 200 faculty and 78 staff in five departments. We are in a period of profound growth, as we have hired more than 30 new tenure-track faculty in the last three years. Within SPH-B, the Department of Environmental and Occupational Health unites a multidisciplinary faculty of 11 with expertise in environmental sciences and engineering, toxicology, environmental epidemiology, industrial hygiene, occupational health, anthropology, medicine, and environmental policy all pursuing the common goal of preventing disease by ensuring healthy environments. Indiana University is a member of the prestigious Association of American Universities (AAU). The city of Bloomington offers the feel of a college town with the amenities of a large city. From off-Broadway plays and musicals and the LOTUS World Festival of Music to quick access to 250,000 acres of public recreation lands and a reasonable cost of living, Bloomington offers much to all. As SPH-B continues its rapid research expansion, there has not been a more exciting time to join the school.
Job Summary
The Department Fiscal Officer/Program Manager is a professional contributor who can competently and productively work independently on progressively complex projects/assignments including grant projects, business and financial operations for the Department of Environmental and Occupational Health.
Administers and supports the organization's financial and administrative operations. Performs general financial and administrative duties to ensure compliance with university policies and procedures as well as applicable federal and state regulations. Conducts organizational business activities, including finance, human resources, and/or other general business operations. Sets and assists with departmental policies.
Using knowledge and application of accepted procedures and standards, manages the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college. Formulates policies and guidelines for division/department activities. Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity. Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds. Develops, plans, and implements special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services. Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees. Monitors division/departmental budgets and reports any significant deviations from approved budgets. May conduct a variety of human resource activities including employment, labor relations, benefits, training, and classification for unit/department. May provide functional advice or training to lower-level staff.
The incumbent's responsibilities are of a highly professional nature. Tracks and analyzes data/program performance, makes recommendations on operational improvements, and oversees financial management of accounts and financial documents that will require a high level of accountability. Expected to correct errors prior to any significant impact beyond operations. Serves as a liaison between the chair of the department, students, and department faculty and staff on a variety of project initiatives.
Required Qualifications
Bachelor's degree in finance, business, or a related field and five years of relevant experience.
Combinations of related education and experience may be considered.
Proficient communication skills. Maintains a high degree of professionalism. Demonstrated time management and priority setting skills. Demonstrates a high commitment to quality. Possesses flexibility to work in a fast paced, dynamic environment. Seeks to acquire knowledge in area of specialty. Highly thorough and dependable. Demonstrates a high level of accuracy, even under pressure. Possesses a high degree of initiative. Ability to influence internal and/or external constituents. Intermediate understanding of technology. Experience using electronic platforms to perform various tasks. Demonstrated experience solving problems with independent thought. Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables. Ability to use standard office equipment such as phone, fax, scanner, etc. Experience managing workflows, processes, and/or data entry. Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget. Demonstrated ability to interpret and apply concepts and policies to daily work functions. Knowledge of various fund accounts. Ability to clearly present material and make it accessible to a variety of audiences. Ability to interpret financial documents from an accounting, policy, and practice perspective.
Preferred Qualifications
Master's degree.
Work Location
Bloomington, Indiana
Job Classification
Career Level: Advanced
FLSA: Exempt
Job Function: Finance
Job Family: Financial Administration
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Beginning with the fall 2021 semester, all Indiana University students, faculty, and staff will be required to be fully vaccinated for COVID-19 as a condition of enrollment / employment. To learn more about this requirement, view our COVID-19 vaccine information page.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234